Session organizers are responsible for:

• Selecting the mode of operation of their session:
  • Virtual only: to be scheduled between 29 June - 1 July
  • 'In-person', with the option for remote participation: to be scheduled between 2 - 4 July
    For all 'in-person' sessions, organizers are themselves expected to attend 'in-person'; some session participants may have the option of remote participation.
• Inviting 6 prospective authors (academics, researchers and practitioners known in the field for their acknowledged work) to submit paper contributions. Together, the papers in this session should, in a complementary way, cover in breadth and in depth the selected thematic topic. This topic should contribute to the overall goals and objectives of the Conference. The invited authors should be active in the research topics addressed in the session.
• Organizing and carrying out the peer-review process on the basis of the full paper or of an extended abstract. Session organizers will have the option of organizing the review of invited contributions through the CMS (i.e., they will be able to assign reviewers for each submission, send an automated invitation, monitor the responses of the reviewers, send to the authors the review results).
• Determining the paper title and authors. It is necessary that the paper title and authors are in any case recorded in the Conference Management System (CMS) by 31 December 2023. Remind in advance authors to provide these details through their CMS accounts.
• Requesting the camera-ready version of accepted papers. Once session organizers complete the review process for paper proposals and communicate the review results to the authors, they are kindly asked to request through the CMS the final, camera-ready version of these proposals. An automated email will be then sent to the authors with all necessary instructions and a specific area will be activated in the CMS where authors can upload their final paper and Copyright Form.
• Setting up intermediate deadlines with the authors in a way that would ensure that the camera-ready version (full paper, typically 12 pages but no less than 10 and no more than 20 pages) of all session papers reach the Conference Organizers by the deadline of 26 February 2024 (extended deadline).
• Checking the final version of submitted papers and approve it through the CMS by clicking on the respective button that will appear next to each paper title. If session organizers think that a submitted file needs improvement, they should contact the corresponding authors by email and ask them to upload a revised version, which session organizers should check again. Only those papers, for which session organizers click the "Approve" button, will be included in the Conference Proceedings. More detailed instructions about the submission of the camera-ready papers are available.
• Reminding authors to register by 26 February 2024, in order to have their paper included in the volumes of the Proceedings that will appear before the Conference.
• NEW: Informing authors about the option of having their work included in the "HCII2024 - Late Breaking Papers" volumes of the Proceedings that will appear after the conference.

For HCII 2024 we plan to have 2-hourly parallel sessions with normally 5 to 6 papers each. Papers are allocated approximately 15 minutes, with an additional 5 minutes for question-and-answer period following each presentation.

• If session organisers end-up with less than 5 presenters, the session may be allocated with other relevant paper(s) received through the regular submission process.
• If, on the other hand more than 6 papers are received, session organisers are most welcome to consider expanding in two parallel sessions.

If session organisers wish to have a co-organizer, they will need to inform by email the Program Administration with his/her full contact details in order to enable access to the CMS.